Employee jobs are used to prevent an employee from accessing most pos and back office functions. If the employee attempts to access a restricted function, the manager override screen appears so that an employee with a job that has sufficient permissions can temporarily allow access to the restricted function. Restrictions are assigned based on a user's job and are accessible in Back Office | Employees | . Each permission is enabled by checking the box next to the permission name.
New permissions are entered on the top line when the employee permissions grid is in list view mode. The employee permissions grid contains the following fields:
Job: A short description of the job for use on reports
Disable: Check the box to disable all users with the selected permission
Default Order Type: If set to None, the start screen will appear after login. If an order type is selected the order entry screen with the order type's default menu will appear. For example, bartenders may be directed to the bar menu immediately after login.
Allow Back Office Summary: Allow users to access the back office Summary tab
Allow Back Office Reports: Allow users to access the back office Reports tab
Allow Back Office Menus: Allow users to access the back office Menus tab
Allow Back Office Employees: Allow users to access the back office Employees tab
Allow Back Office Customers: Allow users to access the back office Customers tab
Allow Back Office Inventory: Allow users to access the back office Inventory tab
Allow Back Office Configuration: Allow users to access the back office Configuration tab
Show Back Office Status Bar: Allow users to view the Current Business Day status bar
Allow Change Drawer Start Amount: User can change the drawer start amount on the manager screen or in back office
Allow Settle: Allow users with the selected permission to settle orders using any payment type
Allow Transaction Void: Allow users with the selected permission to void transactions on the Settle screen
Allow No Sale: Allow users with the selected permission to open the cash drawer
Allow Manager: Allow users with the selected permission to access the manager screen
Allow Time Clock: Allow users with the selected permission to access the time clock
Allow Messages: Allow users with the selected permission to send and receive messages
Allow Remove Items: Allow users with the selected permission to remove previously entered order items
Allow Void Slip: Allow users with the selected permission to void orders
Allow Back Office: Allow users with the selected permission to access back office. Also requires additional back office permissions defined below.
Allow Refire: Allow users to send a order item to the prep printer or remote display a second time.
Allow Reprint: Allow users with the selected permission to reprint order items
Allow Gift Certificate: Allow users with the selected permission to access the gift card screen
Allow Discounts: Allow users with the selected permission to issue discounts on the order entry screen
Allow Manual Discounts: Allow users with the selected permission to issue manual discounts. Manual discount are discounts that require the user to enter the discount amount
Allow Hold: Allow users with the selected permission to hold order items
Allow Cross Edit: Allow users with the selected permission to edit other user's orders
Allow Split: Allow users with the selected permission to split orders
Allow Combine: Allow users with the selected permission to combine orders
Allow Customer Accounts: Allow users with the selected permission to access the house accounts screen
Allow Misc Items: Allow users with the selected permission to use the MISC button on the order entry screen. Miscellaneous items are items that the user enters using an on-screen keyboard
Declare Gratuities: Require the user to declare cash gratuities when clocking out
Allow Override: Allow users with the selected permission to override other user's permissions (the user may also override their own permissions if multiple permissions are used)
Allow Comp: All the user to issue COMP on the order entry screen bar menu
Allow Refund: Allow users with the selected permission to issue refunds
Pay Method: The default pay method for the selected permission
Pay Rate: The default pay rate for users with the selected permission
Manage Fingerprints: Allow users to access the fingerprint management utility. Reserved for future use
Allow Payouts: Allow users to issue cash payouts
Time Clock Only: Restrict user from all program functions except for time clock
Allow SQL Query: Allow users to run a SQL query in back office - database setup
Allow Cash Drawer Open: Allow users to open the cash drawer (settle, payout or no-sale permission also required)
Allow Suspend: Allow users to suspend orders on the order entry screen
Allow Order Entry: Allow users to access the order entry screen
Allow Order Transfer: Allow users to transfer open orders
Order Entry Screen Cash Button: Enable the cash button on the order entry screen for the selected job type
Allow Cash Sale: Allow cash sale from the order entry or settle screen
Allow Credit Card Sale: Allow cc sale from the order entry or settle screen
Allow Credit Card Gratuity: Allow user to capture preauth or add cc gratuity
Allow Price Change: Allow price change on the order entry retail screen
Allow Gift Cards: Allow users to access the gift card screen
Allow House Accounts: Allow users access to the house accounts screen
Allow Misc Items: Allow users to use the MISC button on the order entry screen
Allow Override: Allow users to override other user's permissions
Declare Gratuities: Check box to require the user to declare cash gratuities when clocking out
Allow Bar Tab Cross Edit: Check box to show bar tabs from all bartenders when recall button is pressed
Allow Prep Reprint: Allow users to send a previously submitted order item to the prep printer or display
Allow Room Charge: Allow users to run a room charge transaction on the hotel interface
Allow Bar Tab Override: Allow users to add additional items to an order that has exceeded the bar tab limit
Order Entry Screen Gratuity Button: Allow users to add manual gratuities on the order entry screen
Manager Banking: Allow users to access the banking button on the manager screen (Allow Manager permission required)
Manager Cash Drops: Allow users to access the cash drops button on the manager screen (Allow Manager permission required)
Manager End Of Day: Allow users to access the end of day button on the manager screen (Allow Manager permission required)
Manager Orders: Allow users to access the orders button on the manager screen (Allow Manager permission required)
Manager Reports: Allow users to access the reports button on the manager screen (Allow Manager permission required)
Manager Reset Drawer: Allow users to access the drawer reset button on the manager screen (Allow Manager permission required)
Manager System: Allow users to access the system button on the manager screen (Allow Manager permission required)
Manager Shut Down: Allow users to access the shutdown button on the manager screen (Allow Manager permission required)
Seating Chart Designer: Allow users to access the seating chart editor
Default Order Type
Users with specialized permissions such as bartenders may find it convenient to bypass the start screen and view menu items directly after logging in. For example, to force the bartender directly to the bar order type on the order entry screen, select Bar as the default order type and Bottle Beer as the default bar category. The default menu category is selected on the Order Types configuration screen. This feature is also convenient for counter staff in coffee houses, where the cashier can be taken directly to the most popular coffee drinks category after logging in.
